A copy of our 2017 Parent Information Booklet can be found at the bottom of this page. 


There is an established system working within the school, which ensures that any absence from school is accounted for. Parents/caregivers are asked to ring, email or text (027 8198739) school before 8.50am to report a student’s pending absence. At 9.00am, all teachers advise the office of any absentees and those families who have not rung are contacted to confirm the reasons for the absence. A written note is appreciated if parents know in advance that a student is to be absent. Once enrolled students must attend school each day unless they are sick or previous arrangements have been made with the Principal. Attending school every day assists a child’s on-going education.


For many working families, after school care is becoming more of an issue. If this is an issue, please contact the Principal to discuss the options available.


At Tokomaru School we: – use kind hands – use positive and encouraging language – treat others with respect – respect property – be safe and allow everyone around us to be safe. All classrooms will have on display a copy of the school Code of Conduct as well as their own class rules or treaty. Consequences for not following the Code of Conduct will, where possible, match the behaviour ie; disrespecting property may result in picking up rubbish; damage to school property may result in a request for remuneration. In making this decision, staff will take into account the seriousness of the actions and the age/maturity of the child. Our Restricted Playground System may be used depending on the seriousness of the situation, or issues of an ongoing nature. A Promoting Positive Behaviour Policy is in place. A copy is available on our website.


The school bell times are as follows:

8.55am                  Warning bell

9.00am                  School begins

11.00am                 Morning interval (first 10mins eating)

11.30am                 Interval ends

1.00pm                  Lunch (first 10mins eating)

1.50pm                  Afternoon school begins

3.00pm                  School ends

A series of short bells indicate to children that they are to come inside because of rain. A long continuous ringing of the bell is the signal for an emergency evacuation.

 BIBLE IN SCHOOLS (Religious Education)

Subject to BOT approval, Bible in Schools is held every Monday for half an hour from 2.25-2:55pm. This is not compulsory and students may be withdrawn from classes providing a written note from a Parent/Caregiver is presented. If you wish your child/ren to leave school for home at 2.25pm please indicate on your note, if not they will remain at school in the school library until 2:55pm.


There are four-elected Parent Representatives, one elected Staff Representative, the Principal and a Minute Secretary. The BOT is responsible to the Ministry for the efficient running of the school. The BOT is elected every three years by the parents/caregivers of the children enrolled at the school. The next full Board elections will be held in May 2019. The Trustees may be either caregivers or people interested in the school. In consultation with the community the Trustees create policy and approve procedures to ensure that goals and objectives are achieved. These meetings are open to the public and are usually held in on the Thursday of Weeks 3 and 8 of each term at 6.30pm. Minutes from full Board meetings are also available to the public and can be viewed at school.

Our current Board Members are:

Mr Dave Lawton -Chairperson                               Mr Matthew Henry -Vice Chairperson

Mr Layton Thomas -Secretary                               Mrs Denise Candy-Mason -Treasurer   

Mrs Sonia Mudgway -Principal                               Mrs Mel Bismark -Staff Trustee

Mrs Christine Earle -Minute Secretary


The school participates in the Scholastic Book Club and pamphlets are distributed regularly to all children. A.B.C, Lucky, Arrow and Star are now all combined into one booklet. If paying by cheque these are to be made out to Scholastic New Zealand – all orders must be accompanied by the payment. Books can also be ordered online with Scholastic’s Linked Online Ordering and Payments for Parents, or LOOP.


Bus transport for children attending Tokomaru School is provided by UZABUS. Please contact the Principal, for service routes, times and eligibility.


Each class has their own blog page to inform parents of what is happening in the classroom.

Links can also be found on the school website.

Room 1-Mrs Mel Bismark           NE-Year 2

Room 2-Mrs Jacqui Frost          Year 2-3        

Room 3-Mrs Karen Sanderson     Year 4-6

Room 4-Miss Sara-Lee Armstrong Year  7-8 

 We also use the App ‘Seesaw’ to connect with our parents on a regular basis. See your child’s teacher to sign up for the updates.


Parent help and assistance is both necessary and greatly appreciated with all class trips. A small charge is often made for each trip. Money collected is later divided amongst the parents who have provided transport (or used to pay for a bus). It is appreciated that parents providing transport stay with the class during the trip and help with supervision if required.

Private Transport – Parents support in transport is very important, as is the safety of all our students. When parents/caregivers use private vehicles to transport students to sports, cultural or other school trips the following guidelines apply:

Children may only be transported in vehicles carrying a current registration and W.O.F.

All drivers must hold a current driving licence and comply with the current Road Code.

All children must wear seatbelts. Students up to the age of 7 must use a booster seat.


Please ensure that your child’s clothes are clearly named. Many items of clothing are identical or similar and some children genuinely have difficulty in recognising their own. Encourage your children to develop a sense of self-responsibility for their clothes. Shoes/boots are not to be worn in the classrooms (but slippers may be brought to school in the colder months).


We are part of the Fitzherbert Cluster along with Aokautere, Linton Camp, Linton Country, Opiki and Tiritea Schools. During the year we combine and take part in sports, cultural, quiz and speech competitions etc.


As we are a full primary school, with New Entrants to Year 8 students, it is usual for a teacher to have 2 (and occasionally 3) class levels in one room. This also means that a particular class level may be split between 2 teachers. At the end of the year when class lists are organised, great care is taken by staff to ensure that any class level split is sensitively done.

We take into account the children’s progress, siblings, friendships, personalities, behaviour and the boy/girl mix when determining these classes. Parents/caregivers are always welcome to discuss their child’s needs with the Principal and teacher at this time.


The Dental Van will be at the school for about 3 weeks during the year when all school children and local pre-schoolers are seen. Please ask the Office Manager if you need to contact the Dental Therapist outside of this period.


Parents/caregivers of new entrants are encouraged to enrol their child as early as possible before they are to enter school. The Principal will carry out the enrolments. Four-year-old children and their parents/caregivers are welcome to visit the new-entrant classroom. To help with transition and provide the best possible learning experience, pre-schoolers will be offered the opportunity to visit several times leading up to their first day. A school enrolment pack is available to parents/caregivers, which provides information on starting school and enrolment procedures.


Parents/caregivers are requested to show their completed and signed (by their Doctor) immunisation form on entry to school. A Medical Room is available and suitable medical supplies are kept at school. Please advise us of children requiring regular medication or for whom allergy medication is to be kept at school – you will be required to complete an ‘Administering Medication Form’. There are school guidelines on headlice, and procedures are in place to inform the parents of affected children. Parents/caregivers will be informed if we are concerned about the health or damage by accident suffered by your child.



The Tokomaru Home and School Association consists of parents/ caregivers, teachers and recognised friends of the school. It has a committee of 5 with all parents making up the full Association. The objectives of the Association are to further the interests of the school and to promote a friendly spirit between teachers and parents. Liaison and co-operation with the Board of Trustees is also an important function. Notices concerning Home and School meetings and regular reports from the Chairperson are included in newsletters and on our School Facebook page.


Homework at all levels throughout the school is encouraged where appropriate. Work set usually complements what is happening in the classroom and is relevant to the programmes of work and level of achievement of the individual student. For more detailed information please refer to our school Home Learning Policy, or see your child’s teacher.


Thanks to Sanitarium and Fonterra, Weetbix and milk will be available free to all students every school day from 8.30am in the Staffroom.


Our school has a comprehensive and extensive collection of books both fiction and non-fiction. Each class has at least one library time each week and each student may have 2 books home for up to 2 weeks. Tokomaru Early Childhood Centre also use our school library on a weekly basis. Damaged books should be returned to school for appropriate mending. Students will be charged for lost or damaged library books. Please do not mend books at home. We are always looking for parent helpers to tidy the shelves and return books. If you are interested in helping (even only every know-and-then) please see Sonia.


Since 2016, our school has been working towards becoming more healthy and sustainable.  We have made a great start with becoming ‘water and milk-only’, having compost collections in each room and recycling paper/plastic/glass throughout the school.  We also reuse or repurpose what we can. (Home & School have recently bought reuseable plastic bowls and cups for Variety lunches in order to minimise the wastage and cost of throw-away items).  This has had a positive impact in reducing the amount of rubbish we have to pay to get rid of.  

As our school has grown, so too has the waste from lunch boxes.  In order to reduce this (and to continue to promote healthy choices) we now ask that children take their food wrappers/bags/packets home in their lunchbox every day.  This means that parents are able to see what they eat and don’t eat, as well as helping us out as a school.  If any child does not have a lunch box, they will need to bring a bag to put their food wrappers into (before putting it back in their school bag).  


Any un-named clothing found at school is kept in a lost property rack/box in the BBQ shed. Students are encouraged to look for lost clothing themselves and name labels greatly assist the process of returning items to their owners. Lost property, which is not claimed, is eventually given to charity at the end of each term.


Lunches are available from the local store every day. Students must order and pay for their lunches at the store before school. Senior students collect and distribute the lunches at the beginning of lunchtime. Students are not allowed to visit the shop during school hours without permission from their teacher or the Principal.

The Home and School have made available a pie warmer in the Staffroom Monday – Thursday (NOT Fridays) for students to bring along lunch to be warmed (Term 2/3 ONLY). Students need to bring cooked items (eg dinner left overs, mini pizzas etc) to school wrapped in tinfoil, labelled with their name and room number. Heated items will be delivered to classrooms by senior monitors.

Fish and Chip Lunches and Variety Lunches are available on alternate Fridays. The Fish and Chips must be ordered from the shop, and Variety Lunch order forms are available from the School Office. See the newsletter for details on how to order.

Lunches are eaten in a defined area with teacher supervision. We encourage all students to eat their lunch and try to check to see that they don’t miss this important meal.


Tokomaru School is part of the Milk in Schools programme with Fonterra. Senior students distribute the milk and organise the collection of the empty containers etc. If your child cannot or does not want to drink the milk please send a note to their teacher. Drinking milk is not compulsory.


Students are encouraged not to bring money to school unless it is for a particular purpose, this money should be in a sealed and named envelope.

Credit Accounts – Parents are welcome to have a credit account for their children – trip money, camps, variety lunch costs etc are taken from this. Parents are informed of the balance, each time money is taken out.

School bank details – Tokomaru School BOT – Westpac -03 0726 0552461 00


A fortnightly newsletter is sent/emailed to all families on Thursday of odd school weeks. Please read them and keep as a handy reference for forthcoming activities. The youngest student in each family has the responsibility for bringing the newsletter home, unless parents/caregivers have advised otherwise. If you would prefer to have the Newsletter emailed to you, please let us know. If you have any items you would like included in the Newsletter, please contact the Office at Please understand that School news is our priority. We will endeavour to publish your notice as soon as possible. Our newsletter is also online – we encourage you to visit our website on There is also an online calendar on our website that contains dates of all upcoming events. This gets added to regularly.


If a parent has a concern about any school issue they should:

  1. Approach the class teacher in the first instance.
  2. If the parent remains dissatisfied then the Principal should be contacted and an appointment made to see her.
  3. The Board of Trustees should be contacted only if matters cannot be resolved with either classroom teachers or the school Principal. See our complaints Procedure/Policy.


Parents are welcome at school and are encouraged to participate in many of the school activities. If parents wish to contact the class teacher for student related matters it is requested that this be done outside classroom hours. Email is a great way of making contact if you cannot get into school on a regular basis.


A number of school policies have been developed and approved by the Board of Trustees. These are available for perusal in the Principal’s office. As each Policy/Procedure is reviewed and approved by the Board they are added to the Website.


Teachers and parents both have an opportunity to request interviews at any time but there is a formal Parent/Teacher/Pupil Conferences scheduled during Term 1 and 3. A report is sent home at the end of Term 2 and again at the end of the year for Year 4 – 8 students. Year 1 – 3 students will receive their reports on their anniversary (After 1, 2 and 3 years at school).


Though the school is accessed through a Subway, we remain concerned about the busy road at our front boundary. Students are prohibited from using the road coming to, or leaving the school. Car parks are available on Tokomaru East Road or in the Hall Carpark for this purpose. For your child’s safety, we strongly encourage parents/caregivers to use either of these car parks.

Riding to SchoolStudents may ride their bikes to school as long as they:

Have their parents/caregivers permission

Have a roadworthy bike

Ride their bike in a safe, considerate manner

Wear a safety helmet and visibility vest

Walk their bike through the underpass and school grounds

Must park their bike in the bike shed


When paying on line for Variety Lunch, camp, trips, credit account etc please enter in the reference what the payment is for.

School Bank info: Tokomaru School Board of TrusteesWestpac



Since 2014, the Board of Trustees has not asked parents/caregivers for a school donation. A “zero” donation policy was adopted.


Tokomaru School is a smoke free zone and smoking is prohibited anywhere on the school grounds.


Kiwi, Tabloids, Swimming, Triathlon, Cross-country and Athletics are all included in our programme. Where possible and when numbers permit, the school has sports teams. If we cannot cater for a team that your child is interested in we will do our utmost to arrange a placement in a team from another school. Those wanting to play Rugby or Football usually join Linton, Shannon or a Palmerston North Club. Parent/caregiver participation is vital in our sports programme, as travel is always a factor. We encourage parents/caregivers interest and participation in school life and we are grateful for the number of parents/caregivers who coach our teams and all those who provide transport or go to games to support and encourage our students.

Students are expected to have suitable clothing for P.E. and school sports. During Winter, students should have old clothes for playing on fields when weather permits. When representing the school such as interschool, sports or cultural events students are expected to wear the Tokomaru T-Shirts and Shorts (which we provide on loan).

SwimmingThe pool is normally available for swimming from January to mid-March. Each class has regular daily swimming and students are required to participate. If there is a reason for non-participation a note is required. Classes may make use of the Linton Camp Swimming Complex to participate in the Swim For Life skills programme.


At the end of each year or when a new student is enrolled you will be given a list of what stationery is needed. Book packs (containing the books/scrapbooks/etc for the year) are made up for us by Warehouse Stationery in Palmerston North and therefore need to be purchased there. Other items, such as whiteboard pens/pens/pencils/rulers etc can be purchased from a supplier of your choice.


The School has a Sun Smart Policy – students (and teachers) must wear a sun hat during Term 1 and Term 4. We have a supply of red bucket style sunhats with the school logo printed on. The hats are kindly paid for by the Home and School Association. Hats will be given out at the start of Term 1 and 4 and returned at the end of each of these terms, to be cleaned and stored. Hats must not go home. There will be a replacement cost if the hat is lost or damaged.


The school staff can call on several different support services for advice and assistance, where necessary. If parents/caregivers have concerns about their students then they can make direct contact themselves or through school.


The Year 7 & 8 students attend Technology classes at Monrad Intermediate in Palmerston North. During the year they work on six technological areas of Music, Science, Hard Materials, Structures and Mechanisms, Food/Bio Tech, Soft Materials.  Transport is by bus, which is provided free of charge. The Technology Day is Wednesday, with the bus leaving school at 8.30am until 12.30pm, with approximately 40 sessions scheduled. The fee for 2017 was $80.00. This is to cover material costs etc at Technology.


Students are discouraged from using the school telephone (06 3298780) unless in an emergency. Only urgent messages for the students will be passed on to them following a ring to the office. The school has an answer phone system in place for when staff are unavailable to take the calls – this is checked during the day. We also have a cell phone (027 8198039) so parents can txt absentee messages etc. Please also note that our office is unattended on Tuesdays.


Tokomaru School does not currently have a compulsory school uniform, but we do have a distinctive Tokomaru School t-shirt and black shorts, which students are given to wear on school trips.


Since the start of 2017, Tokomaru has been a ‘water only’ school. We really care about the health of our students and their achievement, and we are committed to this change. This means that children are not able to order juice/fizzy etc from the dairy for their lunch, nor will they be able to bring juice/fizzy from home (if any of these items are found, they will be confiscated and collected by a parent from the office). We encourage children to have their own water bottle (filled with water only) that they are welcome to bring to school each day.


Between 8.00am-3:30pm the school rules around scooters, bikes, skateboards (all wheels including Wheelie shoes) apply. Children must be wearing a helmet at all times. They must walk their bike/scooter to and from the gate before and after school. When using the underpass, children must walk their bike/scooter from school to the dairy corner before mounting, in order to avoid injury to themselves and others. There is to be NO sharing of scooters / bikes / helmets / roller blades / Wheelies / skateboards etc. If it’s not yours, don’t use it. Children must use the scooter rack and bike stands provided, to store their equipment during the day. No Wheelie shoes are to be ‘wheeled’ inside the buildings.


Maintenance of the School grounds cannot be completed with the caretaking hours available to us, therefore from time to time, working bees are arranged to help with the upkeep of the grounds and buildings e.g. gardens, play equipment and guttering. We often run these alongside the Welcome Back BBQ held in February each year. All assistance is appreciated.

Parent Information Booklet 2017